Co-funded by the European Union

Work plan · WP1 – WP5

Five streams, one roadmap.

SF4Sport is delivered through five work packages running across 36 months — from research and foresight, to curriculum and cluster roadmaps, to dissemination across the European sport sector.

36-month execution

Project Roadmap

Every work package and every task, mapped across the full project duration. Hover a bar for the task label.

Work packageTask duration
M1–3
M4–6
M7–9
M10–12
M13–15
M16–18
M19–21
M22–24
M25–27
M28–30
M31–33
M34–36
WP1
PM
M1–M36
Project Management & Strategic Coordination
T1.1
T1.1 · Consortium Coordination & Steering Group
T1.2
T1.2 · Work Plan Monitoring & Reporting
T1.3
T1.3 · Quality Assurance
WP2
FS
M1–M24
Explorative Research & Foresight Foundations
T2.1
T2.1 · Stakeholder Interviews & Focus Groups
T2.2
T2.2 · Knowledge Base & Thematic Briefings
T2.3
T2.3 · Public Online Conferences
T2.4
T2.4 · Synthesis Report
WP3
CAP
M10–M24
Foresight Co-Development & Cluster Roadmaps
T3.1
T3.1 · Cluster Formation & Challenge Sourcing
T3.2
T3.2 · Foresight Workshops & Scenario Planning
T3.3
T3.3 · Roadmap Development
T3.4
T3.4 · Hackathons & In-Person Co-Development
WP4
EDU
M12–M30
Educational Courses & Professional Development
T4.1
T4.1 · Curriculum Co-Design
T4.2
T4.2 · Course Delivery & Peer-to-Peer Learning
T4.3
T4.3 · Professional Development Courses
T4.4
T4.4 · Monitoring & Feedback
WP5
DIS
M1–M36
Dissemination, Exploitation & Community Building
T5.1
T5.1 · Dissemination & Exploitation Plan
T5.2
T5.2 · Project Website & Communication
T5.3
T5.3 · Establishment of Key Influencer Group
T5.4
T5.4 · Open Conferences & Workshops
WP1M1 – M36

Project Management & Strategic Coordination

Lead PartnerCollective Innovation AS
Objectives
  • Ensure effective governance, financial oversight and quality assurance
  • Coordinate consortium meetings, risk monitoring and internal communication
Key Tasks
  • Monthly virtual consortium check-ins and biannual Steering Committee sessions
  • Quarterly progress reporting and budget tracking
  • Mid-term and final quality evaluations
Main Deliverables
  • Project Handbook (governance structure, risk plan)
  • Annual Steering Group Meeting Reports
  • Quality Management & Evaluation Reports
  • External Quality Report — Mid-Term
  • External Quality Report — Final
WP2M1 – M24

Explorative Research & Foresight Foundations

Lead PartnerUniversity of Turku
Objectives
  • Build a European community of practice bridging AI and sport
  • Conduct 164 interviews and focus groups to identify AI skills gaps and future challenges
  • Produce thematic briefing documents, online conferences and a synthesis report
Key Tasks
  • Development of interview protocols and stakeholder mapping
  • Semi-structured interviews across performance, fan engagement and management
  • Two online public conferences to discuss preliminary findings
Main Deliverables
  • Thematic Briefing Documents on AI in sport
  • Conference Proceedings
  • Synthesis Report consolidating interview insights
WP3M10 – M24

Foresight Co-Development & Cluster Roadmaps

Lead PartnerUniversity of Rome Foro Italico
Objectives
  • Translate WP2 insights into scenario-building sessions for sports AI
  • Develop cluster-based roadmaps addressing elite performance, mass participation and sport tech/analytics
  • Identify preferred future scenarios and strategic steps for innovation and sustainability
Key Tasks
  • Cluster formation and challenge-sourcing through question bursts
  • Foresight workshops defining wild cards and emerging tech scenarios
  • Hackathons and in-person co-creation events to prototype solutions
Main Deliverables
  • Cluster Roadmaps outlining future scenarios and AI pathways
  • Hackathon / Workshop Reports
  • Industry Engagement Summary
WP4M12 – M30

Educational Courses & Professional Development

Lead PartnerUniversity of Ljubljana
Objectives
  • Develop and pilot four student courses and three professional development courses
  • Involve 200+ learners, fostering peer-to-peer learning platforms
  • Link theory (AI, foresight) to real-world sport challenges
Key Tasks
  • Curriculum co-design using results from WP2 and WP3
  • Course delivery for HE and VET students, with live case studies and online platforms
  • Professional development short courses for sport practitioners and managers
  • Pre- and post-course surveys to measure participant progress
Main Deliverables
  • SF4Sport Curricula for four student courses
  • Professional Development Course Materials
  • Course Feedback and Evaluation Report
WP5M1 – M36

Dissemination, Exploitation & Community Building

Lead PartnerGSIC · co-led with Collective Innovation AS
Objectives
  • Showcase project results to sport, policy and education sectors
  • Maintain project website, promotional materials, social media and a Key Influencer Group
  • Sustain momentum beyond project completion via stakeholder advocacy
Key Tasks
  • Draft and update a Dissemination and Exploitation Plan
  • Launch and maintain project website and social media channels
  • Establish a Key Influencer Group for policy and industry outreach
  • Organise open events to share final results
Main Deliverables
  • Dissemination and Exploitation Reports (annual)
  • Project Website and Promotional Materials
  • Key Influencer Group Roster and Engagement Plan
  • Summaries of Open Events

Methodology

The Strategic Foresight Approach

Unlike traditional planning, SF4Sport uses iterative scanning and backcasting to align current actions with long-term resilience goals. The approach is embedded in every work package — not a separate stream, but the default way the consortium reasons together.

Iterative
Inclusive
Visionary